Administrative officer

Administrative AssistantTeaching Personnel are working with one of our popular Secondary Schools who are looking to appoint an Administrative Assistant ASAP.More information:39 weeks per year Hours of work: 20 hours per week (Wednesday, Thursday (phone number removed)pm, Friday (phone number removed)pm)Responsible to: Data and Exams Manager Role: Provide efficient administrative support across the school Purpose of the job: To provide an efficient and effective general administrative service for the school Responsibilities and Accountabilities:• Provide clerical and administrative support, including scanning, photocopying, filing, faxing, and emailing, as appropriate to staff as necessary • Answer telephone calls, directing through to the relevant people and helping with queries where possible • Provide cover for the Academy Receptionist if required • Prepare and edit correspondence, presentations, and other documents, as instructed • Assisting with various administrative tasks and duties, utilising word, excel, outlook email and the use of local Management Information Systems (where training will be given) • Maintain electronic and manual systems in an efficient and effective manner in line with the GDPR Retention Policy, as well as file and retrieve documents and reference materials • Arrange, co-ordinate and communicate details for meetings, training, and events, including booking meeting rooms and providing refreshments. • Distribute incoming mail, frank, and send outgoing mail. • Receive, sort, and distribute all packages, deliveries, and mail. • Ensure that the reception area is kept smart and tidy • To assist with the ordering of stationery, materials and resources and ensuring that stock levels are maintained • Maintaining and updating school information, records, and databases • Assist the Data and Exams Manager with the day to day running of the office, including the set-up of examination rooms, exam boxes and materials as required• Assist with the administration of all internal and external examinations, ensuring that JCQ rules and regulations are always adhered to  • Assist with examination access arrangements - organising processes, updating and online information for exam access arrangements • Assist with arrangements for the secure storage and dispatch of examination scripts • Assist with the input of new student data (incl. Year 6) on the MIS system and import all student photos • Using SIMS, produce and distribute student timetables • Communicate to staff the photo permissions for students • Assist with the production and distribution of the student learning profiles, including updating the MIS system • Assist the Data and Exams Manager with the reporting of student data to external bodies, for example, Student census • Assist with preparing reports and statistical information as required – including school Dashboard • Support with the organisation of annual school photographs. • Support with the annual school careers evening • Support with parents’ evenings, parents’ forums, and other school open evenings/events • Administer basic first aid to staff and students (1 day of first aid training will be provided) Support for School/Academy/Place of work: • Participation in staff events by arrangement • Attend Staff Meetings • Contribute and participate in Trust events and activities where possible. • Contribute and participate in Academy events and activities • Develop and maintain effective working relationships with other staff and parents/carers • Adhere to the Trust values • Follow school policies, practices, and proceduresIf you have a strong administrative background and thrive in working in a high paced environment with full support, then get in contact today by applying with your CV and contact details and one of our consultants will be in touch.All applicants will require the appropriate qualifications and training for this role. Please see the FAQ’s on the Teaching Personnel website for details. All pay rates quoted will be inclusive of 12.07% statutory holiday pay. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date. Teaching Personnel is committed to safeguarding and promoting the welfare of children. We undertake safeguarding checks on all workers in accordance with DfE statutory guidance ‘Keeping Children Safe in Education’ this may also include an online search as part of our due diligence on shortlisted applicants. We offer all our registered candidates FREE child protection and prevent duty training. All candidates must undertake or have undertaken a valid enhanced Disclosure and Barring Service (DBS) check. Full assistance provided. For details of our privacy policy, please visit the Teaching Personnel website.